Signature with graphic representation

Please note that in order to sign a file with a qualified electronic signature, a device with a cryptographic card must be connected to the computer. If you are using the ECSigner cloud signature, the ECSigner application must be running in the background with a logged-in account.

1. Select the PAdES signature format (PDF only).

2. Select other desired signature parameters.

3. Add the files you wish to sign using the "Add file" button, or drag and drop them directly from a folder into the SecureDoc application window.

4. Click "Sign files". Please note that all documents selected for signing will be signed using the same signature parameters.

After clicking "Sign files", a certificate selection window will appear. Select the certificate you want to use for signing and click "OK”. It is recommended to use the Cryptographic devices tab. This tab displays certificates stored on the currently connected device, as well as any available ECSigner cloud certificates. You can distinguish the type of signature by the icon next to the certificate holder’s name.

Note: The Personal certificates tab allows you to view certificates stored in the Windows certificate store. This often includes non-qualified certificates unrelated to EuroCert.

5. After selecting the certificate and clicking "OK", a message regarding the signature will be displayed. After reviewing the message, click "OK”.

6. When using a physical card for signing, enter your PIN and click "OK”.

When using the ECSigner cloud signature, log in to your account and then enter the authorisation code (OTP) from the ECSigner mobile app.

7. With the default application settings, during the signing of a PDF file using the PAdES format, a preview of the file will be displayed at this stage. Here, the user can add a graphical representation of the signature in the chosen location on the document. This has no effect on the legal validity of the signature — it is purely cosmetic. A detailed description of the buttons shown in the image below can be found in the following steps.

8. Click the „Stamp” button (3), then move the cursor to the chosen location and click the left mouse button to place the graphic representation. To navigate to a different page, use the arrow buttons (1) and (2) or manually enter the page number in the field above the arrows.

9. Check the document signing status. If the operation was successfull, the status window will display „Signed” state. If there was an error, it will show the „Unsigned” status.

10. (optional) The SecureDoc app allows you to change the default logo to your own. In order to do that, use the „Load logo” (4) and select the file prepared earlier. Logo must have equal width and height, and must be saved in the .jpg format – if needed, you can revert to the default logo using the ,,Restore default logo” button (5). When signing multiple PDF files at the same time, the „Apply to all files in queue” function may be useful (7) – this way settings chosen for the selected file will be applied to the other files in queue, without viewing them separately. To apply the graphical representation in the same spot on every page of the document, use the „Place signature on all pages” function (8). Regardless of the selected graphical representation settings, click „Sign” buton to finalize the signing process (6).